The cost of renting a stage for an event varies depending on the size, scope, date, and duration of the rental period. For example, a small stage without a roof for a single-day indoor event could cost around $500-$1,000, then approximately $2,000 to $3,000 for a medium size stage, whereas a large stage for an extended period may range from $5000 to $10,000 or more. Disclaimer: These are average prices in the industry, and do not necessarily reflect pricing here at StageRental.com. In addition to the base rental fee, there are usually additional fees associated with things like: lighting and audio equipment rentals; staffing; set-up and tear-down; insurance; transportation; and lodging fees.
When renting a stage for your event consider the following factors when budgeting for the cost:
Size: The bigger your stage needs to be, the more it will likely cost. Generally there is a minimum that each stage rental company will charge if your stage is small. Sometimes you can get a slightly larger stage for the same price.
- Tip: It’s good to find out what the largest stage you can get for the minimum price if you’re shopping for a small stage.
Location: Stages are often more expensive to rent in larger cities or if they are further away from the stage rental company warehouse or storage facility.
- Tip: Find a stage company close by your event location to avoid higher delivery costs.
Rental period: The longer you need to keep the stage, the higher your rental fee may be if the rental company has a limited number of stages in inventory.
- Tip: Only rent the stage for the time needed instead of having the stage setup many days in advance of your event.
- Event date/time: Understand there is high and low season for stage rentals as well. Your stage rental may cost more during a very busy time of year, such as 4th of July, New Years Eve, or other major holidays. Overtime may have to be paid to employees for odd hours or on holidays. This cost would normally be passed on to the customer.
- Tip: Try to schedule your event on non-holiday weekends that don’t compete with other events, as inventory will be very low, thus raising the cost.
Insurance: If you or your venue requires the stage company to be added as additionally insured on their certificate of insurance, this is usually done at no cost. If you need a waiver of subrogation, there is usually an additional cost, but this is a rare requirement.
- Tip: You could get event insurance (it’s very inexpensive), then have your stage company add you and the venue as additionally insured.
To get a better idea of what it may cost to rent a stage for your event, contact local staging companies and request quotes. Most staging companies will be able to provide you with an estimate based on your specific needs. Be sure to compare quotes from multiple vendors before committing to any one company. Know that not all stages are created equal, and that some companies don’t carry insurance, they build their own stages in their backyard (big no no), or don’t offer contracts to protect both parties (big red flag). You get what you pay for, especially in this industry.
Renting a stage for your event can be costly, but if you only choose the lowest bidder, it could end up costing you more if there is an accident or if the fire marshal shuts down your event due to an unsafe stage. With the right staging company, you can ensure that your event runs smoothly without breaking the bank. Ultimately, investing in a quality stage rental will help make your event truly special and turn heads!
Finally, always carefully read through any contracts or agreements before signing—to ensure that all details are clear and that you understand exactly what you’re agreeing to.
Need help finding the right stage rental for your event in the Central Florida and surrounding areas? We carry several outdoor mobile trailer stages with roof systems that setup fast, look amazing, and are the safest in the industry. We make it easy since we carry three sizes (16×20, 20×24, and 20×40) of outdoor stages with fixed competitive pricing. We provide a FREE no obligation quote same day, and immediately right over the phone.
Contact us today and we’ll be happy to help you find the perfect solution. We look forward to hearing from you!
